Executive Assistant

We are looking for an Executive Assistant to provide comprehensive support to our CEO and Director.

About Amba

At Amba Health & Care Ltd, our passion is keeping older and vulnerable people safe, well, and living independently for longer. We combine beautiful products and the latest technology with a smart platform and app to keep people safe and well in their homes while giving carers and families peace of mind. 

The company was founded in 2020 by CEO Stuart Hamilton with the intent to help tackle the growing care crisis in the UK and around the world. A recent survey showed that almost 170,000 hours a week of home care could not be delivered in the first three months of 2022, a dramatic seven-fold increase since the previous year. We believe digital care technology can help if done right. 

2023 will be an exciting time to join Amba, with new national and international clients and partners.  We have some of the best care companies and senior living residences as clients in both the  UK and Canada with further expansion into the USA.

About the role

As Executive Assistant, you will provide consistent high-level support to the CEO and the Business Development Director. 

Your responsibilities will include:

• Diary and inbox management for CEO and Director, including;
  • Filter and respond to enquiries, meeting and information requests.
  • Arrange appointments and schedule meetings. 
  • Draft and prepare correspondence for internal communications and messages.
• Manage travel plans; arrange travel and accommodation and create itineraries.
• Meeting preparation and organisation including;
  • Provide background information, 
  • Logistical management of meetings, internal and external,
  • Production and preparation of materials and content e.g presentations
  • Note-taking as necessary
• Prepare reports for the leadership team and Board including
  • Preparation of briefing materials and presentations
  • Taking minutes and actions to follow-up 
• Provide an effective filing system in accordance with data privacy and GDPR. 
• Manage expense submissions 

Normal working hours are 9.00 – 5.30 but work outside of these hours may at times be required. This role can be performed entirely remotely, hybrid, or from our Bristol office. We can offer flexibility, so please let us know during the application process your preference or requirements.

We’d love to hear from you if:

• You have 3+ years experience as an Executive Assistant in a highly productive, fast-paced environment. 
• Degree-level qualification or equivalent 
• You’re a super-motivated individual, who is solution-oriented and can work independently with strong initiative. 
• You’re able to manage sensitive information with a high level of confidentiality and discretion.  
• You’re highly organised, and can use initiative to structure and prioritise your workload. 
• You have excellent communication and interpersonal skills (written and verbal) and are able to communicate with various levels both internally and externally. 
• You’re flexible and adaptable to changing situations. 
• Ability to conduct and summarise research.
• (You are proficient in GSuite (GMail, Google Slides, etc) and Powerpoint. 

These are our ideal requirements, but we know some people are only likely to apply for the role if they are 100% qualified. We promote a diverse, inclusive, empowering culture at Amba, so please apply if you meet most of these competencies.

Salary and benefits

Salary range: 35-40K 

We currently offer employees the following benefits when joining Amba: 

• Flexibility: This could be working from home, doing the school run, or life admin. We understand that flexibility is essential to a healthy work/life balance, so tell us what is important to you, and we will try our best to accommodate.
• Laptop and equipment for a home office if needed (monitor, devices, chair etc.)
• A salary sacrifice pension scheme and enhanced employer pension contributions.
• Equity in the company through a share option scheme because we want everyone to have a stake in our success.
• Enhanced maternity and paternity leave.
• A subscription to the financial wellbeing platform Mintago, with access to free expert advice and tools to help plan and manage your finances, helping to reduce financial stress. 
• A life insurance policy with a lump sum payment of four times your salary to your nominated beneficiary in the event of your death whilst an employee. 
• Discounts for online workouts and more than 3,000 health and fitness clubs nationwide.
• A generous holiday policy includes 25 days of holiday, plus bank holidays, with an additional two days per year after two years of continuous service.
• Lovely offices in a great Bristol location, along with fun social events. 

We continually review our benefits offering and look forward to evolving the benefits available to our people as we continue to grow. 

How to apply and what to expect from the hiring process

We want to find people who are excited to be on this journey with us, so if you are excited by the role but don’t have all the requirements, then don’t let that hold you back; we’d love to hear from anyone passionate about our mission. 

Send a CV and paragraph or, if you prefer, a short video on why you would be a good fit for the role and Amba to Juliette (HR Officer) at hello@amba.co

If this grabs our attention, we will get in touch to set up a call. 

Our process is:

• Initial peer interview (15-30 mins) with an Executive Assistant to discuss your background and experience. 
• If shortlisted, you will be invited to meet with the CEO and Director to talk in more detail about the role and our expectations. (You can expect this interview to take 30-60 mins)

We want to build a diverse team that we believe will contribute to our success as a company. We are committed to creating an inclusive workplace and welcome applicants from all backgrounds.

Please let us know if you require any reasonable adjustments during the application or interview process, and we’ll do our best to accommodate.

We aim to make recruitment decisions quickly, so you can expect a quick response to your application.

We’re looking forward to your email 👩‍💻